Who We Are
Phoenix Elks Lodge #335 is a fraternal nonprofit organization serving the Phoenix, Arizona community. This policy explains how we handle personal information collected online at phxelks.org and related subdomains (e.g., phx.elks.news), and at Lodge events when we use digital forms.
Information We Collect
- Contact details (name, email, phone, address) you submit via membership, volunteer, event, donation, and contact forms.
- Membership & program info you provide for applications, renewals, volunteer interests, or youth/veteran program participation.
- Newsletter data (email, status, timestamps); we use double opt-in for consent.
- Donations & payments are processed by third parties; we do not store full card numbers.
- Technical data like IP address, device/browser info, pages viewed, and referrers (via server logs and analytics cookies).
- Event photos/videos from Lodge activities (see Photos & Media).
How We Use Information
- Operate the website, run Lodge programs, process membership and volunteer coordination, and manage events.
- Send confirmations, service messages, and newsletters (you can unsubscribe anytime).
- Fundraising and donation acknowledgments; required reporting for nonprofit governance.
- Improve site reliability, security, and user experience.
- Comply with legal obligations and Lodge bylaws.
Legal Bases (if applicable)
Where required by law, our processing may rely on one or more of: (i) your consent (e.g., newsletters), (ii) performance of a service you requested (e.g., event registration), (iii) legitimate interests in operating a community nonprofit, and (iv) compliance with legal obligations.
Photos & Media
We celebrate Lodge life by sharing photos/videos from events on our site and official social channels. If you prefer not to appear in media, please let us know at or before events or contact us at any time. We honor reasonable requests to remove images where feasible.
Your Privacy Rights & Choices
- Access/Correct/Delete: Request a copy, correction, or deletion of your info.
- Opt-out: Unsubscribe from newsletters via the link in any email, or contact us.
- State-specific rights: If you are a resident of a U.S. state with privacy laws (e.g., CA, CO, CT, UT, VA), you may have additional rights. We will honor applicable requests.
Submit requests via our Contact page or email below. We may need to verify your identity.
Security & Retention
We use reasonable administrative, technical, and physical safeguards appropriate to a community nonprofit website. No system is 100% secure. We retain information only as long as needed for Lodge operations, legal requirements, or your requested services.
Children’s Privacy
We offer youth programs with parental involvement. Our website isn’t directed to children under 13. We don’t knowingly collect personal information from children without verifiable parental consent. Parents/guardians may contact us to review or delete a child’s information.
Third-Party Services & Links
Our site may link to or embed third-party services (e.g., Google Calendar/Maps, YouTube, Facebook/Instagram, email providers, donation platforms, Elks National Foundation, Arizona Elks Major Projects). Those services have their own privacy policies and practices.
International Visitors
We operate in the United States. If you access our site from outside the U.S., your information may be processed in the U.S. where privacy laws may differ from those in your jurisdiction.
Changes to This Policy
We may update this policy from time to time. The “Last updated” date above reflects the most recent changes. Material changes will be noted on this page.
Contact Us
Questions or requests? Reach us at our Contact page or email bpoephx335@gmail.com.
This page is provided for transparency and community trust and is not legal advice.